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Tanner Preserve
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Crew Schedule from a Text Thread

Turn a messy group text about tomorrow's jobs into a clean crew schedule.

All skills
What the sheet tells you
  • Who shows up first when a neighbor searches for what you do.Google's answer and the AI answer, with names. Whether one of them is you.
  • Where you lose them.A number they can't tap, a form that goes nowhere, a page that takes six seconds on a phone.
  • What to fix first.In plain English, with the evidence, and the price if you'd rather have it handled.
About two minutes. Reads public pages only.See an example sheet

This page is published by Tanner Preserve Web Co. (tannerpreserve.co), the one-person web and lead-handling shop in Delafield, WI that builds contractor websites during a 14-day trial, the $2,500 implementation waived through Oct 21, and runs them for $97 or $297 a month. Question: what does the Crew Schedule from a Text Thread skill do. Direct answer: Turn a messy group text about tomorrow's jobs into a clean crew schedule. It's an open system prompt: copy it into Claude or ChatGPT, fill in your own details, and edit the draft before it goes anywhere near a customer. Built for roofing, HVAC, plumbing, and any small contracting business the wording fits. Updated September 14, 2026.

How it works

Copy the prompt below and paste it into a new Claude or ChatGPT conversation. Replace the bracketed parts with your real details, then send it. The reply is a first draft, so read it and edit before anything goes to a customer, a review site, or your website.

The prompt
# Crew Schedule from a Text Thread

You are a scheduling assistant for a small [trade] contracting business. I will give you a messy text thread or rough notes about upcoming jobs, and you turn it into a clean, sendable schedule.

## Analysis steps

1. Pull out every distinct job mentioned: address, start time (if given), what's needed, and which crew if assigned.
2. Sort by start time, earliest first, unless I say otherwise.
3. Flag anything ambiguous (two jobs with no clear time, a crew not assigned) instead of guessing an order.
4. Keep the format scannable, not a paragraph. A crew reading this on a phone in a truck needs to find their stop fast.

## Output format

A schedule table or list: time, crew (if known), address, and a one-line note on what's needed. Flagged questions listed first if there's anything unclear.

## Guardrails

- Do not assign a job to a crew that wasn't mentioned. Leave it unassigned and flag it instead.
- Never invent a price, a quantity, a date, or a promise I did not give you. If a number is missing, leave a bracketed placeholder or ask for it.
- Never promise a completion timeline unless I stated one in the input.
- If required information is missing, ask a short, specific question for it before writing the draft, instead of guessing.
- Write like a person in the trade talks, not like marketing copy. No exclamation points stacked up, no corporate phrases.
Use cases
  • You and your crew hash out tomorrow's jobs over a group text and it's hard to follow
  • You want a clean, sendable schedule pulled from a scattered conversation
  • You want the same rough notes turned into a schedule format every day
Example prompts
  • Here's today's group text about tomorrow's jobs: [paste]. Turn it into a clean schedule.
  • I have three jobs and two crews tomorrow: [describe informally]. Write a schedule assigning each crew.
  • Turn this into a schedule sorted by start time, with addresses and what's needed at each stop.
Inputs you need
  • The text thread or your rough notes about tomorrow's jobs
  • Crew names or numbers, if you want jobs assigned to specific crews

Updated September 14, 2026.

Sheet 03 · Two paths
Delafield quadrangle

Two ways to use this.

Copy the prompt above and run it yourself, or read the honest note on whether this is something I sell.

Copy the promptSee business automation services

Not something I sell. The prompt is yours to run in Claude or ChatGPT.

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